Finding a suitable conference venue for your event can take much time, energy and know how. What are the ways you can save time, energy and money in the process, and how can you be sure you've made the right selection when it comes to the crunch?

SERIES OF 12, WEEK FIVE

SEATING

1. SOCIAL EVENTS

- To sit or to stand?

• What type of guests will be coming to your event? Do many of them know each other? Only the really outgoing person feels comfortable in a room full of strangers, making their way around the room. The average or quieter person may prefer to be seated at a table full of people that he/she can get to know on that level. It can be much more comfortable.

• On the other hand, if you have a room full of people who all know each other, will you be able to keep them at the table at a sit down meal, or would you be better off with a standing cocktail style event? Know your guests!!


2. CONFERENCES

Now that you have gone through the stress of picking the right conference centre in Melbourne, it is time to get to the planning of the event. Chances are that during a conference there will be multiple seating configurations, from theatre style, to workshopping, to team building in an open area. It is vital that you fully understand the objectives of the conference so that you can plan how those objectives will best be achieved. Obviously, the comfort of the delegates is vital and so ensuring that everyone has a good clear view of the presentation is a must as well as room to stretch. Smooth operation when breaking the conference into groups is also of the utmost importance, ensure that lift access is suitable, signage is clear and that the venue has enough time to set up the rooms between breaks if necessary, without venue staff tripping over your delegates in the rush to turn rooms around.

Communication with the speakers and presenters is the key when choosing seating set up and the venue will be able to accommodate your requirements much better if they have a good clear plan of what you are looking for.

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